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Army Sport Control Board Staff Vacancies

Staff Vacancies

 

 ASA & AHA SECRETARY  |  FULL TIME  |  PART TIME ADMINISTRATION OFFICER   | SPORTS SECRETARY

 

A  new job opportunity as:

SECRETARY ARMY SAILING AND HOCKEY
ARMY SPORT CONTROL BOARD (ASCB)
Salary: £34,257

Applications are invited for the full time post of Secretary Army Sailing and Army Hockey. The incumbent will be responsible for managing the delivery and promotion of Sailing and Hockey in the Army, to include: organising and administering Army, Inter Corps and Army Inter unit events. They will be required to ensure registration and compliance to National Governing Body regulations and providing a focal point for the Associations, ASCB and the wider Army Chain of Command. As Fund Manager, they will also be responsible for the management of both public and non-public funds.

The applicant should ideally be a retired Army Officer of major/lieutenant colonel rank or civilian equivalent. The post requires a team builder and motivator who has a strong interest in sport, an understanding of the Army, good leadership skills along with a blend of sound judgement, tact and diplomacy. Experience in Sailing with an RYA Yacht Master costal certificate is essential. Experience in Hockey is desirable. Applicants should be IT literate (MS Office), numerate and organised and be an effective communicator with an excellent command of the English Language. Experience of Charitable Law would be an advantage.

In return, we offer excellent working conditions, a friendly and lively working environment, a generous leave entitlement, access to excellent sports facilities and even free car parking!  Although employed as a Crown Servant, the post is bi-analogous to the Civil Service and commands the same salary grading, plus participation in the Civil Service pension scheme.

Interviews:   14th March 2017                                                                     Start Date: 24th July 2017                                                                

CV’s to: jgoodliff@ascb.uk.com
Closing Date for Applications:
28th February 2017

 

JOB DESCRIPTION

Title:  Secretary Army Sailing and Army Hockey Association                      

Employed by:  Director Army Sport Control Board

Reports to:  Chief of Staff, Army Sport Control Board

Location:  Army Sport Control Board, Mackenzie Building, Fox Lines, Aldershot GU11 2LB

Job Purpose Summary:  

The Secretary is responsible for the ‘day to day’ running of the Army Sailing Association and Army Hockey Association and is to promote participation of these sports throughout the Army. They are to ensure that all commercial and non-commercial activities are carried out in an effective, efficient and timely manner. The Secretary will report directly to the COS, ASCB but is responsible to the Chairman and Management Board for the delivery of each sport’s Charter and Management Plan.

The responsibilities of the Secretary for Army Sailing Association (ASA) and Army Hockey Association (AHA) are as follows

  • To act as the Secretariat for the ASA and AHA in accordance with the direction and vision of the respective Chairman and the Management Board and in accordance with guidance, policy and direction from the NGB and the ASCB.
  • To organise and deliver Army Sailing and Army Hockey competitions and fixtures, including the annual Inter Service competitions where the Army are the Service Lead, in accordance with NGB policy and Army Policy on Risk to Life Sport and Safe Systems of Training.
  • To negotiate and deliver all 5 disciplines of the Army Sailing Association (Offshore, Dinghy, Windsurfing, Kite Surfing and Powerboats) in accordance with Army Policy and that of the NGB, the RYA.
  • To manage the sports budget and to ensure that financial propriety (including shop stock, clothing and equipment as appropriate) is being observed within the rules and regulations provided by the various authorities and to provide support to the Finance Officer (if applicable) in accordance with the Sports 5 year Management Plan.
  • To look for opportunities for new Sponsorship and to manage existing relationships with key sponsors, ensuring accountability, transparency and probity.
  • To maintain, develop and produce the ASA and AHA Management Plans, Terms of Reference (TOR) and to organise AGMs and other meetings as required.
  • To provide the main point of contact between the ASA and AHA and their respective NGBs and external stakeholders including dissemination of rules, policy, assurance and governance and to disseminate information and policy between the sport practitioners, the ASCB and the wider Army chain of command.
  • To manage the AOs and the Inshore Sailing Manager in support of Army Sailing and Hockey, act as Line Manager, and provide support and leadership in their areas of responsibility.
  • To Act as Custodian for the Army Hockey Pavilion and Army Sailing Centre at Thorney Island.
  • To assist with the promotion of the Army Sailing and Hockey through the provision of promotional material to the ASCB Website, and other internal (MOD) sites as required and to external channels such as Social Media (Facebook, Twitter, ASL).

  (The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform mutually agreed job-related tasks other than those specifically presented in this description. You may be required to take on additional or alternative sports.)

Qualification Requirements

The Secretary must be a RYA member and ideally be or have been an ASA member. They should be able to demonstrate at the interview stage a good understanding of both the ASA and RYA.

The Secretary of Army Sailing will immediately take on the position of the RYA Principle of Army Sailing. This makes the Secretary the responsible person for all sailing activity in the Army, including the accounting for and issuing of all RYA certificates. The Secretary has to authorise all RYA Offshore certificates by stamping and signing them prior to issue.

The Secretary, on behalf of the ASA, is the owner of 4 x MCA coded sailing/power vessels. It is strongly recommended to be effective the ASA Secretary should hold as a minimum a RYA Yacht Master coastal certificate.

Job Requirements: (Educational qualifications, knowledge, skills and abilities)

A sound knowledge of the Army; previous commissioned service would be an advantage. 

The individual must have an interest in sport with a proven interest in Sailing particularly.  The ability to organise high profile competitive sporting events is essential. 

To be computer literate, able to manage budgets and the ability to communicate clearly and concisely both orally and in writing are required. 

Some travel will be necessary, as will some weekend and evening work. A full driving license is essential.

Personal Attributes

The individual will be reliable, loyal, tactful, able to prioritise, delegate as required and meet deadlines.  Good inter-personal, administrative and organisational skills are essential.  Have a bright out-going, positive personality able to promote and encourage participation and interest in sport.

Date: 02 February 2017


The Charity Commission SORP, HMRC, Service Funds Regulations (where applicable), Materiel Regulations for the Army and ASCB Policy.

 

 

ADMINISTRATION OFFICER
FULL TIME (37 hours per week)
Salary: £21,700.00 per annum

Applications are invited for the full time post of Administration Officer to support the Secretary of Army Hockey and where capacity allows to provide support to other Army sports events. The incumbent will be responsible for setting up meetings by organising catering, securing venues and informing attendees. On a daily basis will they be involved in maintaining a comprehensive database of contact details, fixtures and results. They will deal with telephone and email enquiries and take responsibility for raising payment and receipt vouchers. There will a requirement to attend staff meetings, fixtures and tournaments which will incur out of hours working, evening and/or weekends.
The applicant should ideally have some knowledge of the military together with being a team player who has a strong interest in sport. Applicants should be IT literate (MS Office), numerate and organised and be an effective communicator with an excellent command of the English Language and possess a full driving license.
In return, we offer excellent working conditions, a friendly and lively working environment, a generous leave entitlement, access to excellent sports facilities and even free car parking!  Although employed as a Crown Servant, the post is bi-analogous to the Civil Service and commands the same salary grading, plus participation in the Civil Service pension scheme.

Interviews: 6th March 2017                                                      Start Date: April 2017                                                

CV’s to: jgoodliff@ascb.uk.com
Closing Date for Applications: 28th February 2017

FULL JOB DESCRIPTION

 

Title:                           Administration Officer (AO)

Reports to:               Secretary Army Hockey,  Army Sailing

Location:                   Army Sport Control Board (ASCB) Fox Lines, Aldershot

Job Purpose Summary:  

To provide administrative support to the Secretary.  To assist with the organising of all fixtures and any other duties as directed by the Secretary or Chief of Staff ASCB.

Key Duties and Responsibilities

1.    Set up various Executive and Annual General meetings for Army Hockey Association and organise any catering facilities that are required. Minute meetings and  produce, distribute and file the minutes of those meetings.

2.    Produce and distribute fixture details liaising with other sports to ensure no relevant clashes occur. Organise and prepare for all major Hockey tournaments including catering, facilities booking, tournament documentation, risk assessments, recruiting volunteer staff to ensure the smooth running of and programes.Formally record and publicise (through the website and ASCB Social Media) all results, maintaining a robust results database. 

3.   Maintain and distribute an up to date directory of addresses, telephone numbers and email addresses for all apointment holders in both sports as appointments are constantly changing and record all entries.

4.    Maintain an efficient filing system for both sports. Collect and distribute daily mail, actioning what can be dealt with at AO level. Monitor the email system and reply where necessary.

5.  Deal with telephone enquiries in a polite manner and assist with any queries that may occur. Record any information that needs to be brought to the secretary’s attention once in office.

6.  In the Secretary’s absence make appropriate decisions on behalf of the Secretary and maintain a log of these decisions and messages that require an answer by the Secretary.

7.  Maintain a weekly/monthly diary for the office, in particular the Secretary’s diary.  Attend ASCB staff meetings as required and deputise for the Secretary when required . Attend and assist at key events.

8.  Take responsibilities for producing Receipt and Payment vouchers to ensure both sports are fully supported financially.       

9.  Maintain a stock register for incoming and outgoing equipment and clothing.

10. Cover for Army Sailing AO during periods of absence and during busy Sailing periods.

(The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform mutually agreed job-related tasks other than those specifically presented in this description, including taking an alternative or additional sport. You may be required to take on additional or different sports)

Job Requirements: (Educational qualifications, knowledge, skills and abilities)

They must possess sound IT knowledge and experience of the Microsoft Office Suite, particularly a sound understanding of running excel database systems to record and manage entries, results and critical information.. Have a clear and precise understanding of the English language together with strong numeracy skills.
A reliable, and smart individual, able to prioritise workloads and able to meet tight deadlines. Have good inter personal administrative and organisational skills. A knowledge of the Army would be desirable but not essential. An interest in sport is essential. A full driving licence is required. The ability to be flexible is essential as there will be occasions to work out of hours, evenings and/or weekends.

 

DATE: 25.01.2017

 

ADMINISTRATION OFFICER
PART TIME (2 days per week)
Salary: £8474 per annum
(14 hours @ £11.64)

Applications are invited for the part time post of Administration Officer to support the Secretary of Army Cricket and Army Squash.  This part time position requires the incumbent to work 2 days per week, Wednesday and Thursday from 0900 – 1700 with one hour for lunch. The incumbent will be responsible for setting up meetings by organising catering, securing venues and informing attendees. On a daily basis will they be involved in maintaining a comprehensive database of contact details, fixtures and results. They will deal with telephone and email enquiries and take responsibility for raising payment and receipt vouchers. There will be the occasional requirement to attend staff meetings, fixtures and events which can sometimes incur out of hours working.
The applicant should ideally have some knowledge of the military together with being a team player who has a strong interest in sport. Applicants should be IT literate (MS Office), numerate and organised and be an effective communicator with an excellent command of the English Language.
In return, we offer excellent working conditions, a friendly and lively working environment, a generous leave entitlement, access to excellent sports facilities and even free car parking!  Although employed as a Crown Servant, the post is bi-analogous to the Civil Service and commands the same salary grading, plus participation in the Civil Service pension scheme.

A full job description is available from our dedicated website: www.armysportcontrolboard.org

Interviews: 6th March 2017                                                            Start Date: 3rd April 2017                                                    

CV’s to: jgoodliff@ascb.uk.com
Closing Date for Applications: 28th February 2017

FULL DESCRIPTION

Title:                           Administration Officer (AO)

Reports to:                Secretary Army Cricket, Army Squash and UKAFCA

Location:                   Army Sport Control Board (ASCB) Fox Lines, Aldershot

Job Purpose Summary:  

To provide administrative support to the Secretary.  To assist with the organising of all fixtures and any other duties as directed by the Secretary or Chief of Staff ASCB.

Key Duties and Responsibilities

1.  Set up various Executive and Annual General meetings for both Squash and Cricket Associations and organise any catering facilities that are required. Minute meetings and  produce, distribute and file the minutes of those meetings.

2.  Produce and distribute fixture details and programes for both sports. Formally record and publicise (through the website and ASCB Social Media) all results, maintaining a robust results database. 

3.  Maintain and distribute an up to date directory of addresses, telephone numbers and email addresses for all apointment holders in both sports as appointments are constantly changing and record all entries.

4.  Maintain an efficient filing system for both sports. Collect and distribute daily mail, actioning what can be dealt with at AO level. Monitor the email system and reply where necessary.

5.  Deal with telephone enquiries in a polite manner and assist with any queries that may occur. Record any information that needs to be brought to the secretary’s attention once in office.

6.  In the Secretary’s absence make appropriate decisions on behalf of the Secretary and maintain a log of these decisions and messages that require an answer by the Secretary.

7.  Maintain a weekly/monthly diary for the office, in particular the Secretary’s diary.  Attend ASCB staff meetings as required and deputise for the Secretary when required . Attend and assist at key events.

8.  Take responsibilities for producing Receipt and Payment vouchers to ensure both sports are fully supported financially.       

9. Maintain a stock register for incoming and outgoing equipment and clothing.

(The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform mutually agreed job-related tasks other than those specifically presented in this description, including taking an alternative or additional sport)

Job Requirements: (Educational qualifications, knowledge, skills and abilities)

They must possess sound IT knowledge and experience of the Microsoft Office Suite, particularly a sound understanding of running excel database systems to record and manage entries, results and critical information.. Have a clear and precise understanding of the English language
A reliable, and smart individual, able to prioritise workloads and able to meet tight deadlines. Have good inter personal administrative and organisational skills. A knowledge of the |Army would be desirable but not essential. An interest in sport is essential.

DATE: 17.01.2017

 

 RESERVE SPORTS SECRETARY

 

RESERVE SPORTS SECRETARY
ARMY SPORT CONTROL BOARD

JOB DESCRIPTION

 

JOB SPECIFICATION (2010)

JSN

 

Position Title

Reserves Sport Secretary

Date Approved

 

Unit

Army Sports Control Board

  Approved By

 

Location

Fox Lines, Aldershot

  TLB

 

Establishment Type

Established

  Rank/Grade

 

Establishment/OET Ref

809634 ver 24

Service/Type/Arm

 

UIN/SLIM/JPA PID

A3844A/499576/1956949

Exch/NATO/JSRL No 

 

Incumbent

Maj John Chick

Staff/Command

 

E-mail

 

WTE/MSTAR

 

Phone Number

 

Manning Priority

 

Security Status/Caveats

COS

Assignment Length

 

Reporting Chain

 

Primary Career Field

 

1st RO

COS ASCB

Sub Field 1

 

2nd RO

Chairman Reserves Sport

Secondary Field

 

3rd RO

 

 Sub Field 2

 

Unit Role:  ASCB is responsible for the management, regulation and development of all sport in the Army.

Position Role: Secretary Reserves Sport  

Responsibilities:

1.   Oversee the organisation of Army Reserve and OTC Championships, competitions and Representative matches
2. Coordinating sporting participation of Army Reserve personnel in conjunction with the Regular Army's Regional, Corps and Army sport secretaries.
3.  Support to the established Army Reserves Secretaries (Football, Hockey etc) and promote wider participation by Reserve units and personnel in key sports
4. Advise Reserve units and personnel of the wider opportunities to participate in Army Sports Associations and Union fixtures in order to capitalise on sporting talent across the Reserve and to maximise the recruiting potential of sport.
5. Staff support to the Chairman of Reserve Sport
6. Plan and execute an annual Reserve Sport Conference.  Attend the ASCB AGM.
7. Provide a quarterly report for the ASCB Board and Trustees, through COS ASCB, to include details of all known Army Reserve sporting events, levels of participation and emerging issues.
8.  As a member of the ASCB Steering Group and Sport Management Committee, provide advice on Reserve policy and its impact on Reserve sports matters.

Pre Appt/Deployment Trg:  NA

Domestic Considerations:   44 MTDs including some week day and should live within 50 miles of Aldershot. 

Performance Attributes

Priority Component Features

Professional effectiveness

Must be capable of thinking quickly and accurately, both verbally and in writing, across a wide variety of issues.  

Powers of Communication

Produces logical, fluent, convincing and accurate written work.  Briefs and presents effectively.

Management

Develops successful interpersonal relationships with others, Plans organises and designates priorities effectively

Reliability

Demonstrates a sense of duty and commitment. Displays loyalty, trustworthiness, conscientiousness and consistency.

Education/Training

Type

Pri

Comments

Military Quals

 

 

 

Other Quals/Competencies

 

Essential

The incumbent MUST have organised or participated in Corps or Army level sport (Regular or Reserve)

Education

 

 

 

Language

 

 

 

Experience

 

 

 

Service/Arm/OGD

 

NA

 

Operational

 

NA

 

Staff

 

Desirable

The incumbent should be familiar with Board meetings, Directives and drafting of instructions.

Command

 

NA

 

Fields/Trades

 

NA

 

Environments

 

Desirable

A training/coaching/delivery background would be very useful

 Originator:  Col (Retd) AC Hassell  

 Appt:  COS ASCB  

 E-mail: ascb-cos@mod.uk  

Tel: 94 2227302

 Auth by 2nd RO:  Brig S Potter

 Appt:  Acomd HC

 E-mail: HC- AComd  

Date:  1 Sep 2016

 

 

 

 

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Army Sport Control Board
Mackenzie Building
Fox Lines
Aldershot
GU11 2LB

Telephone:
Mil: 94222 7059 
Civ: 01252 787059

Email: cclerk@ascb.uk.com

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