Organising tours and visits a quick guide

Organising Overseas Tours - Quick Guide

Organising Overseas Visits - Quick Guide

For full process see DIN 2014DIN10-054

TOUR PURPOSE:

 

1
2
3
4
5
6
7

Reward achievement
Means to develop team spirit
Pre/post season preparation/finale
Recruiting/retention tool
Opportunity to compete against opposition of a different culture
Opportunity to train and compete in challenging conditions
Opportunity to promote defence engagement opportunites

ORGANIZATION/REQUIREMENT:

 

1

Invitation to tour/visit required from host country sponsor

MAXIMUM NUMBERS PER SPORT (see link)

PLANNING PROCESS:

 

1

Authority/clearances:

 

 

a
b
d
d

Staff Clearance from CO or OC
Sports Secretary Authority
Diplomatic Clearance from Defence Attache (DA) of host country
Authority to travel from:

 

 

 

UK - A COS ASCB (acos@ascb.uk.com)
Germany - Secretary BA(G) (BFG-HQ-G1-SportsBoard-GenSec@mod.uk
Cyprus - SO2 J3 PAT HQ (BFC-J3-SO2-PAT@cyp.mod.uk)
Gibraltar - SO2 G7 PD HQ (Gib-HQBF-SAJSPAT@mod.uk)
Other - ACOS ASCB – (acos@ascb.uk.com)

 

 

Applications for authority to travel can be sent via email and should include:

 

 

 

Where travelling to
Why
When
How many

 

2

Maximum Nos. for Overseas Tours (link)

FUNDING:

 

Public funds are not admissible for an Overseas Tour/Visit

 

Possible sources of non public funding include:

   

a
b
c
d
e
f

Individual contributions
Unit funds
Welfare funds
Sponsorship
Army Sport Lottery (ASL) www.armysportslottery.org
Berlin Infantry Brigade Memorial Trust Fund (BIBMTF) (see DIN 2013DIN10-037)

 

For further information/contacts re funding see funding link on this site

DUTY STATUS:

 

ASCB authority provides duty status approval as follows:

   

a
b
c
d

Traveling to and from the authorised overseas destination.
Participating as a player or official in authorised fixtures.
Traveling to and from such fixtures.
Traveling to and from and participating in organized training for such fixtures.

INSURANCE:

     

Recommended: 

Personal insurance to cover accident and personal liability
Personal Travel insurance to provide cover against flight cancellations, deployment on operations and other expenses

POST EXERCISE REPORT (PXR)

A PXR is only required for novel or contentious visits and will be requested during the approvals process if required.


ASCB Contact

Army Sport Control Board
Mackenzie Building
Fox Lines
Aldershot
GU11 2LB


Telephone:
Mil: 94222 7059 
Civ: 01252 787059

Email: cclerk@ascb.uk.com


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